Renew for the licences you need
Build a renewal plan from your contract's values and today's licence usage, with recommended quantities for each SKU.
Assigned licences can overstate what you need
At renewal, people usually base licence quantities on how many are assigned right now, including licences assigned to people who've left, stopped using the product or never logged in.
A renewal plan inside your agreement
With Subble, you can build a renewal plan using the contract's values alongside actual licence usage data to ensure you're only renewing for what you actually need. While the contract's still running, the Renewal plan tab recommends quantities for each SKU, subtracting licences with alerts from those assigned. Expand a SKU to see the calculation, with the last year of usage alongside for context.
Compare your annual costs
The summary shows your renewal date, annual contract value, planned annual value and annual change. In this example, the plan reduces the annual value from $434,274 to $314,486, a saving of $119,788.
See why quantities change
For Microsoft 365 E3, the plan starts with 187 assigned licences and subtracts 2 for suspended employees, 1 redundant licence and 4 inactive licences to recommend 180. Open each line to see the licences behind it.
Move to cheaper licences
The plan recommends moving one Microsoft 365 E5 licence to Microsoft 365 F3 and adds the cheaper SKU even if it isn't on your contract. Untick "Move them to Microsoft 365 F3" to keep the current licence.
Adjust quantities and export your plan
You can change every quantity, including to allow for hiring next year. Export CSV downloads one row per contract line and each new line the plan adds for downgrades, with recommended and planned quantities and the annual change, ready to send to your reseller or vendor.
Plan your next renewal
Ask your account manager about renewal plans so you can back your next renewal decision with licence usage data.
Ready to take control?
Book a call and we'll walk you through your own usage, showing the licences going unused and the spend you can cut before your next renewal.
